Table of Contents
Small businesses generally send out lower volumes of mail each day, it is a common misconception that franking machines are only suitable for larger businesses who send out masses of mail. Thanks to this misunderstanding there are many small businesses who are missing out on the opportunity to make big savings. The initial upfront cost of a franking machine can be expensive, however there are much more affordable renting options and the improved efficiency of the business combined with the postal savings would make up for any initial costs. We want to help show small businesses the savings that they can make and the benefits they can experience when using franking machines rather than stamps. We have selected some of the best small business franking machines on the market to show you how you could save time and money by using a low volume franking machine.
Franking Machines That Are Ideal for Small Businesses
Businesses who are sending up to 100 pieces of mail each day would most benefit from a low volume franking machine. The low volume machines tend to be quiet, compact and easy to use which makes them perfect for any office environment. A low volume franking machine generally costs from £1000 to buy or from £20 per month to rent. A small business can find a well-priced, efficient and highly effective machine perfect for their needs if they shop around. Shopping around will help you to find the best prices as well as the best franking machine to suit your needs.
Before choosing a franking machine, have a think about:
- How much mail your business sends daily/ weekly
- Your mailing budget
- Which franking machine features your business would most benefit from
You may have some features in mind that you consider essential for your franking machine. As a rough guide, here are the standard features you can expect to see on a low volume model that can handle around 50 items per day:
- Weighing scale
- Ability to include your business logo on the franked mark
- Ability to include a personalised business or promotional message
As you begin to look at the models that are slightly higher in efficiency and ability, let’s say the machines that are able to handle around 100 items of mail per day, you will find the price increases in addition to more features as well as optional extras, including:
- Automatic feeder
- Post Stacker
- Ability to deal with larger packages
Once you reach the more advanced low volume models that can handle up to 200 items per day you can expect a larger price tag but also:
- Ability to handle a mixture of mail (letters & packages of varying sizes and weights)
- Differential weighing
- Faster franking speeds
As there are so many excellent models on the market, to give you a starting point and a clear idea of what is available, we have reviewed 3 of our favorites. These machines are not only excellent at what they do, they are also affordable.
Pitney Bowes DM50
This entry level model from world renowned Pitney Bowes is one of the most popular low volume franking machines on the market. It gives you the ability to frank up to 30 items per day, weigh mail up to 2.5kg to ensure accurate cost calculations and you can even add your logo or an advertising message with each print to help promote your business.
- PIN code – prevent unauthorised access and use
- Easy online top up
- Intellilink software*
Thanks to this compact, quiet and simple to use machine you could be saving money in no time. With a franking speed of 20 letters per minute, this model is perfectly geared towards smaller businesses. *Intellilink software gives you access to further services meaning updates and tariff changes are even easier to access.
The Neopost IS240 is an easy to use, sleek and high quality low volume franking machine, excellent for small businesses. It has a slightly more modern appearance than the DM50 and fits perfectly in any office environment. The IS240 has shortcut keys which allows the most popular settings to be selected at the touch of a button improving office efficiency.
- Integrated scale (2kg)
- Customizable promotional messages
- High quality digital printing
Similar to the DM50, the IS240 is also able to frank at a speed of 20 letters per minute and it also comes with PIN code protection for additional security. Low ink alerts keep the ongoing maintenance of this franking machine simple and the postal rate wizard means accurate price calculation is even simpler.
FP Optimail 25
The Optimail 25 has been designed by innovative manufacturers Francotyp Postalia (FP) and on first glance it does not disappoint. This small, sleek and stylish franking machine will fit in in even the most modern offices. The Optimail 25 is capable of franking 30 items per day making it perfect for small businesses.
- Auto postage value reset
- Low & High postage warning
- Optional extras such as differential weighing.
The Optimail 25 has free postage top ups, the ability to program advertising messages and even has optional extras to ensure you get everything you need from your franking machine.
Franking Machines help cut costs
One of the main reasons a business choosing to invest in a franking machine is to save money. When you use a franking machine, you have access to Royal Mail’s discounted franking rates which means you can save money on every piece of mail you send. Businesses save hundreds, even thousands, of pounds each year by franking instead of using stamps. In order to get the most from your franking machine, it is important to choose the right one for your business. If the franking machine you choose is a higher volume model than you require it is likely full of extra features that you will not utilise but that you are paying for, equally, if the franking machine you get is too low volume it will not be able to handle your mail load and you will experience more problems.
To help you keep costs down, many franking machines come with PIN protection and the ability to separate usage into departmental accounts. This allows you to regulate who uses the machine and monitor the usage, giving you more control than ever over your postage expenses. If you want extra account and report support, some franking machines come with software as standard or as an optional extra, for example Pitney Bowes machines have IntelliLink software which gives you access to additional accounting, budget and re-crediting services.
Changing Franking Machines as business grows
As your business grows, your mail output will increase and you will require more from your franking machine. This usually also means you will need to upgrade your machine to a higher volume model. Some businesses may be tempted to jump over this process and invest in a high volume machine from the start but, as we mentioned earlier, this will likely waste you more money than it will save. When you start off with a low volume machine you will be utilising its features and getting the most from it, you upgrade as necessary and this means you will always be getting the most from your franking machine at the best price.
As you can see, even small businesses can reap huge benefits from franking machines. We would advise renting the best suited model for your business and then upgrading as necessary in the future. The franking machines we looked at today are prime examples of low volume models, they each bring something to the table and guarantee efficiency, effectiveness and high quality. The model you choose is based on the needs of your business, if you would like a quote or advice on which franking machine is best suited to your business do not hesitate to request a quote or contact us.